At a glance.
Structly is a construction technology business based in Sweden. Its project-management focus makes everyday coordination central to the work: keeping conversations, decisions and follow-ups available to the people responsible for moving a project forward.
- Company
- Based in
- Sweden
- Focus
- Project coordination and meeting follow-through
The work after the meeting.
Before
Project information arrives in pieces. A decision sits in meeting notes, a question stays in a message thread, and the next update depends on follow-up.
• Meeting notes need to become a usable action list.
• Questions need a responsible person and the original context.
• Progress reports need current updates from across the project.
With Ryvon
The workflow keeps the source, the next action and the responsible person together. People confirm assignments and deadlines before the work moves into their task system.
• Actions carry an owner, a due date and a source.
• Questions reach the person responsible for answering them.
• Project briefs bring updates, blockers and decisions into one view.
What Ryvon handles.
Four recurring jobs connect the conversation to the next piece of work.
Turn notes into actions
Extract decisions and follow-ups from meeting notes. Prepare an action list for the team to review, then confirm the owner and deadline before adding each item to the work system.
Route project questions
Bring the original message and relevant project context to the person responsible for answering. Keep the question connected to its thread so the handoff does not lose the background.
Follow up on missing updates
Check the agreed deadline and ask the owner for an update when one is missing. Tie the reminder to the task, and stop following up when it is complete.
Prepare the project brief
Bring recorded updates, open blockers and decisions into a weekly brief. Show when each item was last updated, so the team can distinguish current information from an unanswered question.
What it connects to.
The workflow plugs into the tools the team already uses.
Slack
Google Docs
Trello
Google Meet
What it replaced.
Standalone AI tools that never saw the project.
Claude
Turned notes into action lists that only one person could see.
ChatGPT
Drafted project updates with no live task or message context.
Gemini
Summarised threads with no owner or deadline attached.
Notes, threads and reports each went through a separate tool, so someone still had to join them up. Now the source, the owner and the next action stay together.
What the team works from.
The team works from action lists, routed questions and project briefs. Each one includes the context needed to respond, assign the work or review progress.
An action list
The decision, owner and due date sit together, with a link back to the meeting notes.
An accountable handoff
The next person receives the question and its context, rather than a request to reconstruct the conversation.
A current project brief
Updates, blockers and unanswered questions are ready for the team’s next review.
Talk through your workflow.
Bring a process your team handles every week. We’ll walk through the steps together.
7-day free trial
Set up in 60 sec
